TradeBrain runs the money, the people and the admin for owner-run trade and service businesses. A small team and AI agents work every day, so invoices get collected, hires get made and the inbox gets answered, whether you're on a job site or not.
Trusted to run the back office at
Every partner came to us with at least two of these. We take them over, build the system, and keep running it.
Invoices out on time, overdue accounts chased every week, e-transfers matched to jobs, a monthly close you can read in five minutes.
A real price sheet, quotes that go out the same day, and someone holding the line on margins when a customer pushes back.
Job posts, AI-screened applicants, interviews booked, contracts signed, onboarding done, and the monthly check-in that keeps good people.
Customer emails triaged and drafted, bookings and quote requests handled, receipts filed, so the phone stops running your day.
These aren't chatbots. Each partner gets a named agent that reads their inbox, their task board and their books, does the recurring admin, and hands Chad a short list to approve each morning. Nothing goes to a customer or a staff member without a human saying send.
Inbox triage, receipts, overdue-invoice review, payroll prep every two weeks, and the Friday money email to the owner.
Quote requests, e-transfer reconciliation, customer follow-ups and the seasonal pacing report for a window, snow and lights crew.
Runs the sales pipeline out of Gmail: new enquiry to estimate to booked job, with every email drafted for the owner to send.
Posts the role, screens every applicant against a rubric, books interviews, sends the contract, and runs onboarding check-ins.
Daily bank feed, receipt matching, GST tracking and a one-page quarterly close. Proposes, never files or moves money on its own.
Reads analytics, search data, revenue and the lead list every Monday and turns it into three or four things worth doing this week.
A free 30-minute call. Bring your inbox and your overdue list. You leave with the three things costing you the most time and money, whether or not we work together.
Price sheet, invoicing and collections pipeline, job descriptions and first SOPs, and your agent installed and reading your inbox. Ninety days, one owner, one operator.
A weekly call where the real decisions get made, the agent working every day in between, and a monthly close that tells you the truth about the business.
Twenty-three months as operating partner. 717 tasks closed. The owner stopped needing an office manager.
Read the story → Hospitality · PEIPricing, payroll, booking platforms and marketing built from zero for a glamping business on the Island.
Read the story → PlumbingA plumbing contractor whose growth was stalled by admin got its scheduling, invoicing and follow-up running.
Read the story →The exact eight-step hiring and onboarding system we install in every partner business, from the job post to the 90-day check-in. Free, no call required.
Thirty minutes. We’ll walk through what’s working, what isn’t, and what taking it off your plate would look like. You leave with a plan either way.
Prefer email? chad@tradebrain.ca. Chad replies within one business day.