HVAC Quote Software in Canada (2026): Real Options and Real Prices
Unlike plumbing, HVAC actually has a real estimating specialist, built around the load calculation every install is supposed to start from. Here's what's genuinely on the market for Canadian HVAC shops in 2026, with real prices pulled straight from each vendor's own site, and what the general job management tools still don't do for you.
Quick answer: HVAC quote software in Canada
- Jobber — simplest all-in-one quoting, scheduling and invoicing for a small crew. From $49 USD/mo (Core), or from $29 USD/mo billed annually.
- Tradify — trade-built quoting and job management, priced per user. From $47 USD/user/mo (Lite).
- Housecall Pro — quoting, dispatch and payments in one app. From $59–79 USD/mo (Basic).
- ServiceTitan — for bigger shops (roughly 10+ techs). No published price; third-party estimates run $245–500 USD/tech/mo, confirm on a sales call.
- Wrightsoft Right-Suite Universal — the real HVAC-specific option: ACCA Manual J/S/D load and duct calculations bundled with a built-in proposal tool. $900 USD/yr per user, confirmed directly from wrightsoft.com.
- Cool Calc — web-based ACCA-approved Manual J/S/D load calculator. $50 USD/user/mo (Pro) or $45 USD/project; a proposal-builder tier is listed "coming Q2," not live yet.
No single tool here covers both general job management and load-calc-integrated quoting out of the box. The full comparison table and the Manual J / CSA F280 explanation are both below.
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Manual J, CSA F280, and Why HVAC Needs a Layer Plumbing Doesn't
Manual J is the Air Conditioning Contractors of America (ACCA) load-calculation standard used across the US: a room-by-room accounting of a home's real heat loss and heat gain, used to size equipment instead of guessing a tonnage per square foot. Canada's own version of the same idea is CSA F280, referenced by the National Building Code for sizing residential heating and cooling equipment in low-rise homes, with Ontario explicitly requiring it. Both standards size equipment from the building itself, and both typically need dedicated software, not a general quoting tool, to produce.
That's the real difference between HVAC and plumbing on this topic. Plumbing's residential service work, a toilet install, a water heater swap, is priced the same almost every time, so there's no dominant specialist estimator for it. HVAC installs genuinely vary by house, which is why Wrightsoft and Cool Calc exist as their own software category, separate from Jobber, Tradify or Housecall Pro.
Wrightsoft's Right-Suite Universal is the closest thing to an electrical-style specialist that HVAC has: the residential package runs ACCA Manual J (heating/cooling load) and Manual S (equipment selection) and Manual D (duct design), and bundles in Right-Proposal, a drawing and proposal/quoting module, Right-$, a parts takeoff tool, and several other add-ons, all in one $900 USD/year per-user licence, confirmed directly from Wrightsoft's own store page. Cool Calc is the lighter, browser-based alternative: ACCA-approved Manual J/S/D calculations for $50 USD/user/month (Pro) or $45 USD per project with no subscription, though as of November 2026 its own site lists the proposal-builder add-on as "coming Q2," so today it's a load-calc tool on its own, not yet a combined quoting platform the way Right-Suite Universal already is.
HVAC Quoting & Job Management Software in Canada (2026)
All prices below are in USD, and as of November 2026 none of these vendors publish a separate CAD rate, so budget for the exchange rate on top of the sticker price. Figures came straight from each vendor's own pricing or store page unless the table says otherwise.
| Tool | Best For | Team Size | Starting Price | Key Strength | Main Drawback |
|---|---|---|---|---|---|
| Jobber | General job management and quoting for a small crew | 1, scales per user | $49 USD/mo (Core, billed monthly; from $29 USD/mo billed annually) | One app for quoting, scheduling, invoicing and payments, built in Canada | No load calculation. Connect starts at $99–139/mo depending on term |
| Tradify | Trade-built quoting and job management | Priced per user | $47 USD/user/mo (Lite) | Built specifically for trade contractors, not generic field service | No load calculation; per-user pricing adds up as the crew grows |
| Housecall Pro | Quoting, dispatch and payments for small-to-mid crews | 1–8 users on published plans | $59–79 USD/mo (Basic, 1 user) | Strong on booking and payment collection for residential service | No load calculation; Essentials/Max jump to $149–329/mo past 1 user |
| ServiceTitan | Larger HVAC shops, 10+ techs | Priced per technician | No published rate; third-party estimates ~$245–500 USD/tech/mo | Deep dispatch, marketing and reporting for bigger operations | Built for scale, not a 1–5 person crew; real cost is a sales call |
| Wrightsoft Right-Suite Universal | HVAC installs that need a real load calculation and a matching proposal | Priced per user | $900 USD/yr (Residential Package) | Manual J/S/D load and duct design bundled with Right-Proposal in one licence | Windows-only desktop software; real learning curve versus a general app |
| Cool Calc | Load calculation on its own, light or occasional use | Per user or per project | $50 USD/user/mo (Pro) or $45 USD/project | Browser-based, ACCA-approved Manual J/S/D, no desktop install | Proposal/quoting add-on listed "coming Q2," not shipped as of Nov 2026 |
A note on sourcing: Jobber, Tradify and Housecall Pro prices came from getjobber.com/pricing, tradifyhq.com/pricing and housecallpro.com/pricing. Wrightsoft's price came from wrightsoft.com's store page, and Cool Calc's came from coolcalc.com, all checked in November 2026.
A Canadian Note: Tax, Gas-Fitting and Refrigerant-Handling Certification
None of the tools above handle your certification or file your sales tax. In BC that means GST (5%) plus PST (7% on most goods, separate from labour), set correctly before your first real quote goes out, and confirmed against your bookkeeping software. Ontario contractors add 13% HST instead.
HVAC carries a certification layer plumbing doesn't fully share. In BC, refrigeration and air conditioning mechanics certify through SkilledTradesBC, and most HVAC work on gas-fired equipment (furnaces, gas boilers, gas-fired water heaters) also needs a Gas Fitter licence, Class A or Class B, through Technical Safety BC. On top of that, buying, charging or recovering refrigerant requires its own refrigerant-handling certificate, recognized under federal ozone-depleting-substance rules and commonly issued through HRAI-affiliated programs, separate from both the trade certification and the gas licence. Requirements vary by province; confirm the exact bodies and licence classes with your own provincial trades authority and Environment and Climate Change Canada before you rely on anything here. None of this is something Jobber, Tradify or Housecall Pro checks for you; the software just calculates and formats the number the customer sees.
A Plumbing and HVAC Shop We've Worked With
Truth Plumbing is a prominent player in the plumbing and HVAC industry in Vancouver, and a TradeBrain partner. We helped them clean up payroll, financial management, marketing and sales, the back-office side that sits behind whatever quoting tool a shop uses. See the full breakdown, including their owner's own words on what changed, in the Truth Plumbing client story.
If your shop runs plumbing and HVAC side by side the way Truth Plumbing does, our plumbing quote software guide covers the flat-rate pricing approach plumbing uses instead of a load-calc specialist. And if the back office is the part slowing your shop down and not the quoting tool itself, see our guide to job management setup and automation in BC for how we approach that.
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Frequently Asked Questions
What is the best HVAC quote software in Canada?
For most small Canadian HVAC install and service shops (1-15 techs), Jobber, Tradify or Housecall Pro handle day-to-day quoting, scheduling and invoicing well. If your shop quotes installs that need a real load calculation, Wrightsoft's Right-Suite Universal is the genuine HVAC-specific option: it bundles ACCA Manual J, S and D load and duct calculations with a built-in proposal tool, Right-Proposal, in one $900 USD/year package. There's no single best answer for every shop; it depends on whether you need load-calc-integrated quoting or general job management.
Is there HVAC-specific estimating software?
Yes, more than plumbing or general contracting have. Wrightsoft's Right-Suite Universal combines Manual J/S/D load and duct calculations with a quoting and proposal module (Right-Proposal) built in, at $900 USD/year per user, confirmed directly from wrightsoft.com's store page. Cool Calc is a web-based ACCA-approved Manual J/S/D calculator at $50 USD/user/month on its Pro plan; as of November 2026 Cool Calc lists a Pro Plus tier adding a proposal builder as "coming Q2," so today it's a load-calc tool, not yet a full quoting platform.
How much does HVAC estimating software cost?
Jobber's Core plan runs $49 USD a month billed monthly (from $29 USD a month billed annually), Tradify's Lite plan is $47 USD per user a month, and Housecall Pro's Basic plan runs $59 to $79 USD a month depending on billing term. The HVAC-specific load-calc tool Wrightsoft Right-Suite Universal is $900 USD a year per user, and Cool Calc's Pro load-calc plan is $50 USD per user a month. All figures came straight from each vendor's own pricing or store page as of November 2026 and are in US dollars, not CAD.
What is Manual J, and do I need software for it?
Manual J is the ACCA load-calculation standard used across the US. In Canada, the equivalent standard is CSA F280, which the National Building Code requires for sizing residential heating and cooling equipment in low-rise homes (Ontario explicitly requires CSA F280). Both methods size equipment from a home's actual heat loss and heat gain instead of a rule-of-thumb per square foot, and both typically need dedicated software (Wrightsoft, Cool Calc, or similar) rather than being done by hand or inside a general quoting tool like Jobber.
Is there HVAC quote software specific to British Columbia or Ontario?
No, the software itself is the same across provinces. What changes is your tax rate (GST plus PST in BC, HST in Ontario) and your certification: BC HVAC technicians certify through SkilledTradesBC as a Refrigeration and Air Conditioning Mechanic, need a Gas Fitter licence (Class A or B) through Technical Safety BC for gas-fired equipment, and need a separate refrigerant-handling certificate for buying, charging or recovering refrigerant. No quoting or job management tool tracks these for you; confirm current requirements with your own province's trades authority.
What's the best HVAC quote software for a solo tech or small crew?
For a solo tech or a crew of a few techs doing mostly service and replacement work, Jobber's Core plan or Tradify's Lite plan get you from a site visit to a sent quote fast, with no real learning curve. If your shop regularly quotes new installs that need a real load calculation, pair one of those with Cool Calc's per-project pricing ($45/project) rather than committing to Wrightsoft's full annual licence until volume justifies it.
Is there cheap HVAC quote software?
Yes. Tradify starts at $47 USD per user a month and Jobber's Core plan is $49 USD a month billed monthly, both far under what a dedicated load-calc specialist costs. On the load-calc side, Cool Calc's $45-per-project option is the cheapest way to produce a code-compliant calculation without an annual commitment, versus Wrightsoft's $900 USD/year licence.
Does HVAC quote software handle GST, PST, gas-fitting and refrigerant-handling certification?
Jobber, Tradify and Housecall Pro can all add a tax line for GST, HST or PST on a quote or invoice, but none of them file or remit it for you, and none of them check or track your gas-fitting licence or your refrigerant-handling certificate. Certification and tax remittance stay the HVAC business owner's job; the software just calculates and formats the number the customer sees.
For the job-management side across every trade, see our guide to the best job management software for small contractors, and for general estimating across trades, our roundup of the best estimating software for contractors in Canada.
Want help setting up your own quoting workflow? Contact TradeBrain and let's figure it out together.